EMS Project Manager

Reports To: EMS Operations Manager / Vice President of Operations

Department: EMS Operations Department

Job Type: Full Time Role – Salary plus incentives

Definition

The EMS Project Manager is responsible for all assigned project installations. This includes scheduling subcontractors, performing startup and checkout work, utilizing assigned technicians and other company resources to bring each project to a conclusion within the framework of the contract documents, the customer’s schedule, and the project estimate.  We are searching for candidates with tenured experience in the Energy Management / Building Automation industry. Preferred experience with Automated Logic, Distech and Niagara Tridium Systems.

Responsibilities

Basic Skills/Responsibilities:

• Learn the use of project management software for project tracking, financial reports, and scheduling tools.
• Attend all interoffice project turnover meetings.
• Manage your assigned Assistant Project Manager and delegate tasks accordingly to build efficiency.
• Keep constant communication with customers, end users, and contractors.
• Coordinate subcontractors, schedule accordingly, and verify the quality and execution of their work.
• Perform checkout and start up work as required, supervise and coordinate efforts of assigned technicians to complete projects within budget and schedule restraints.
• Keep the EMS OM advised of assigned project equipment schedule requirements.
• Keep the EMS OM advised of all installation material requirements.
• Provide, schedule, and support on-the-job training as required for assigned technicians.
• Keep project technicians up to date with the status of assigned projects on a regularly scheduled basis.
• Prepare a corrected submittal book at the end of each project for Engineering to use for as built drawing preparation.
• Participate or assign participants to all job site meetings.  Be an intimate part of your projects.
• Evaluate performance of assigned technicians.
• Inform your EMS OM of all Project Schedules on all assigned projects.  Work with EMS OM to maintain updated project schedules.
• Provide timely manpower reports and Revenue Projection reports within +/- 10% to your EMS OM.
• Participate in Team Building Meetings at project initiation and Post Mortem meetings at conclusion as scheduled by EMS OM, VP of Ops and President.
• Manage assigned team vehicles for cleanliness, organization, and proper maintenance schedule.  Manage assigned team tools and ladders.  Perform proper inspections.
• Enforce and require all team members (including yourself) to attend mandatory LSI training classes in office.
• Route all project information thru your EMS OM.  Coordinate any engineering needs thru the EMS OM.  EMS OM will log requests and work directly with Engineering to obtain needed product.
• Route all project sales needs thru your EMS OM.  Similar to above.  EMS OM will be your communicator to the sales department.
• Rough estimate of FIELD vs. OFFICE time for EMS Project Managers:
  • 80% Field Time
  • 20% Office Time
  • Our EMS Project Managers will continue to be working PMs.  EMS OM’s support should keep your time in the office at a minimum.

• Performing administrative tasks such as preparing invoices, estimates, scheduling meetings, etc.
• Along with your assigned Assistant Project Manager:
  • Prepare the project billing forecast and billing documents.
    • Reach out to project subcontractors for their projected monthly billings.
    • Complete the monthly billing forecast module.
      • Engineering completion %
      • PM completion %
      • Technician completion %
      • Material procurement (identify staged/delivered/etc.)
      • Subcontractor completion %
    • Complete any and all project SOV billing worksheets.
    • Reach out to all project contacts that will be receiving an invoice for the month. Discuss LSI’s percent completion and the projected amount invoiced with each of them.
    • Input all data into the final billing worksheet. This info is used by our accounting team to create and send out invoices.
• Continually learn the technical aspects of energy management and building automation.
• Put an emphasis on self-learning and team building.

Advanced Skills/Responsibilities:

1. Perform job walks at different phases of each project.
2. Attend project meetings and discuss manpower needs, schedule changes, and forecasting.
3. Confirm completion of all projects required to receive full funding and acceptance.
4. Assist customers with technical support tasks within the automation systems.
   1. How to change/create a schedule.
   2. How to create and review trends.
   3. How to run reports required.
   4. How to review the system and audit logs.
   5. Basic system navigation.
5. Compile Change Order logs and communicate with accounting department on acceptances.
6. Update project WIP report for EMS OM monthly.
7. Compile project RFI’s.

Qualifications / Requirements:

• High School graduate or equivalent.
• Degree in business management or a related field preferred, not required.
• Previous construction experience required, preferably as a technician, assistant project management, or similar role.
• Proficiency in Microsoft Office and project management software (we will teach our PM software).
• Highly organized and able to multitask with a strong attention to detail and problem-solving skills.
• Excellent communication skills, both verbal and written.
• Able to work independently and as part of a team.
• Extreme punctuality.
• Professional presentation and appearance.
• Empowers team members.

Employment Benefits Include:

1. Healthcare Insurance Options
2. Vision Insurance
3. Dental Insurance
4. Life Insurance Options
5. Accrued PTO / Company Holidays

Logical Solutions, Inc. is an equal opportunity employer, and only qualified candidates will be considered.